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May 2016

Admin Needed for Heart-Centered Office

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Administrative Assistant Job Description

Soul Shoppe supports school communities by providing social-emotional learning
programs and tools that teach students powerful learning & life skills. In addition to
working with students, we also support staff by creating and facilitating dynamic
staff development trainings that give teachers the necessary tools to implement
academic and personal growth.

The Soul Shoppe office is a fast-moving, friendly, communicative environment. With a staff
of 20-25 people, Soul Shoppe requires an Administrative & Marketing 
Assistant to support
the Office Manager in meeting needs of our staff, facilitators and schools.

Key Roles of the Administrative Assistant:

 Counting & bundling program supplies once received from printer.
 Packing supplies for each school 1x/month for ALL facilitators.
 Maintaining inventory of supplies, anticipating and communicating supply needs to
Office Manager in a timely fashion so they can be ordered.
 Maintain office cleanliness- trash & recycling removal, vacuuming, watering
plants, dishes, general upkeep.
 Logistics and planning- assist Office Manager with SS events.
 Data entry- updating various spreadsheets and Salesforce as needed.
 Website and online software maintenance (1shoppingcart, Vertical
 Package and ship out online product orders.
 Order or pick up office supplies as needed.
 Google maintenance- setup/troubleshoot employee email accounts, and maintain calendar backup.
 Post office runs and other misc. errands as assigned.
 Simple graphic design of documents, flyers, PowerPoint presentations.
 Post content on social media accounts (Facebook, Twitter, and Pinterest).


o Impeccable attention to detail
o Proficient with Google calendar, Gmail, Google Docs, etc.
o Ability to use Microsoft (Word, Excel, PowerPoint).
o Experience with Photo Shop, In Design or other graphic software knowledge
o Consistent, dependable, and punctual.
o An attitude that enjoys and sees the value in supporting other staff members.
o Friendly and willing to communicate questions and needs.
Compensation and Hours:

30 hours a week, $16.00 per hour

Please send your resume as a Word or PDF attachment to:
Please be sure to write “Soul Shoppe Administrative Assistant” in the subject
*In your email, please let us know why you think you’d be a good fit for this position,
and when you’re available for an in-person interview. We are looking to fill this
position as soon as possible. Thank you for your interest, have a beautiful day!